Do you face problems head on and thrive on tackling challenges? Are you naturally competitive and internally motivated to be the best in your field? If the answer is yes, then there may be a position for you at Encore Fire Protection. At Encore, we believe that the key to success is our diverse and talented team of employees.

Encore Fire Protection is an industry-leading, full-service fire protection company, serving over 30,000 customers down the east coast, from Maine to Louisiana. With over 2,400 dedicated employees, we deliver top-notch service to those who rely on us to save lives and protect property through state-of-the-art fire suppression, sprinkler systems, and alarm solutions. Our mission? To be the best fire protection company the industry has ever seen.

Our continued growth and success has created the need for an Permitting and Expediting Administrator working on our operations team in our Bohemia, NY Office. This role is essential for managing all aspects of filing, permitting, and expediting plan and permit submittals with Authorities Having Jurisdiction (AHJs), as well as handling violation remedies and compliance correspondence. We're looking for someone with strong knowledge of fire alarm, sprinkler, suppression, and special hazard systems, to act as a liaison between our Special Services teams internally and regulatory agencies to ensure timely approvals and regulatory alignment.

Key Responsibilities:

Permit Management & Filing:

• Prepare, submit, and track all fire protection permit applications.

• Maintain organized records of submittals, approvals, and revisions.

• Ensure documentation meets all applicable fire codes and standards.

Expediting & Coordination:

• Follow up with AHJs to accelerate review and approval timelines.

• Coordinate with internal teams to gather required documentation and respond to AHJ comments.

• Resolve permitting delays and escalate issues when necessary.

Violation Remedy & Compliance:

• Draft and submit violation remedy letters and compliance documentation to AHJs.

• Collaborate with field and design teams to address cited issues and ensure corrective actions are implemented.

• Maintain a log of violations, resolutions, and correspondence for audit and reporting purposes.

Code Interpretation & Regulatory Support:

• Interpret NFPA codes and local fire safety regulations for fire alarm, sprinkler, suppression, and special hazard systems.

• Advise internal teams on jurisdictional requirements and compliance strategies.

• Monitor changes in fire protection regulations and update internal processes accordingly.

Stakeholder Communication:

• Serve as the primary point of contact for AHJs regarding fire protection permits and compliance.

• Communicate status updates to project managers and team leaders.

• Build and maintain strong relationships with regulatory agencies.

Qualifications:

• 3+ years of experience in permitting, compliance, or regulatory coordination within the construction or trades.

• Strong knowledge of permitting processes’ codes and local fire safety regulations.

• Experience working with AHJs across multiple jurisdictions a plus.

• Excellent writing skills for formal correspondence and compliance documentation.

• Prior experience with fire alarm, sprinkler, suppression, and special hazard systems (preferred).

• Familiarity with construction documentation and plan review processes (preferred).

Benefits:

As a company, Encore is hyper-focused on developing a culture that thrives on success and is energized by the fact that we get to make peoples' lives better and safer each day. One of the ways we do this is by generously rewarding all those who contribute to our continued growth. But we also believe that not all rewards are monetary. Here are just a few perks that a successful individual in this role can expect:

• Salary commensurate with experience with opportunity for a results-driven bonus based on personal output and effectiveness in role. Expected salary range between $70,000 - $80,000
• No matter how you found us, we’re all about growth—yours and ours. While we’re required to post salary ranges (because transparency matters), we strongly encourage you to apply even if your expectations don’t line up exactly with the numbers. We’re a fast-evolving company with roles, projects, and opportunities that often go beyond what’s listed online.  If you’re excited about the work we’re doing and the culture we have, we’d love to hear from you.
• Purpose and results driven work environment (work smarter not harder)
• We dress for the objective which means most days we wear jeans but occasionally we wear suits. As long as you know which situations require which (or aren't afraid to ask), you'll be all set!
• Speaking of attire, we offer all employees Encore gear when they join the team
• Freedom to express ideas - a culture of willingness to test, try, modify, adopt, enhance, improve and change as needed
• Access to leading edge web-based productivity tools
• Participation in Fidelity 401(K) that includes employer match
• Medical, Dental, and Vision benefits through Blue Cross
• Company-paid life insurance policy of $50,000

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status

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