At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day.

Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen. 

Encore is seeking a detail-oriented and proactive Safety & Fleet Administrative Assistant to support our safety and fleet initiatives across the organization. In this office-based role, you will work closely with the Safety and Fleet team to help maintain compliance, support training efforts, manage documentation, and assist with fleet-related administration. This role plays a key part in helping ensure a safe working environment and an efficient, well-managed vehicle fleet. 

Alongside the Safety and Fleet Team and Manager, the Administrative Assistant will help in the following areas: 

Administrative Support Areas 

• Collaborate safety training content/requirements. 

• Aid with safety training implementation, tracking, and reporting. 

• Collaborate with accident/injury management. 

• Support the preparation and maintenance of safety documentation, including reports, manuals, and training materials. 

• Assist with completing safety prequalification documents. 

• Facilitate tracking of driver complaints. 

• Maintain accurate records of fleet vehicles, including registration, insurance, and maintenance logs. 

• Vehicles registration renewals/Ins card distribution. 

• Vehicle DOT (Department of Transportation) requirements. 

• Enterprise Fleet Management System. 

• Review the general fleet mail and inbox. 

 
Safety and Compliance: 

• Help monitor compliance with safety regulations and internal policies. 

• Assist in conducting safety audits and inspections, documenting findings, and recommendations. 

• Support the development and delivery of safety training programs for employees. 

Fleet Management: 

• Assist in the development and implementation of strategies to optimize fleet performance and efficiency. 

• Assist in monitoring fuel usage and vehicle performance. 

• Aid in vehicle procurement, disposal, and asset tracking. 

• Compile and analyze data related to fleet operations to identify areas for improvement. 

Communication: 

• Function as a liaison between Encore locations and departments regarding safety and fleet matters. 

• Respond to inquiries related to safety procedures and fleet operations. 

• Prepare and distribute communications regarding safety updates and fleet information. 

• Data Analysis and Reporting 

• Assist in preparation of regular reports on fleet performance and safety metrics. 
• Prepare fuel reports and report opportunities for further analysis. 

• Strong organizational skills with the ability to manage multiple priorities and deadlines. 

• Attention to detail and accuracy when handling records, data, and documentation. 

• Clear written and verbal communication skills. 

• Comfort working with data, reports, and web-based systems. 

• Ability to collaborate effectively with teammates across departments. 

• A proactive mindset with a willingness to learn and support continuous improvement. 

What Will Make You Stand Out? 

• Associate or Bachelor's degree in business, safety, operations, or related field preferred. 

• Prior experience supporting safety, compliance, or fleet-related programs. 

• Experience with data tracking, reporting, or administrative systems. 

• Familiarity with DOT requirements or vehicle fleet administration. 
• A strong sense of ownership and follow-through. 

At Encore, we’re all about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth. Here’s what you can expect: 

• Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.  

• Purpose-Driven Work Environment: We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.  

• Flexible Dress Code: Upon joining, you’ll receive branded Encore swag, and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.  

• People-Focused Culture: We know our greatest strength is our people. That’s why we’ve built a culture that encourages experimentation, learning, and improving together. You’ll have the space to share your ideas and help shape a company that is constantly growing.  

• Tools for Success: Access to leading-edge web-based productivity tools.  

• Health and Wellness: Comprehensive medical, dental, and vision coverage to keep you and your family healthy.  

• Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.  

• Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind. 

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Encore Fire Protection is an Equal Opportunity Employer. 

Encore Fire Protection is an E-Verify Employer. 

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.